Six Ways to Handle Tech Support Complaints

Many tech support companies don’t seem to understand that customers are the driving force behind their business and it’s their right to complain whenever they feel dissatisfied with the services they have received.

The best tech support companies will not only find the best way to resolve these complaints but they’ll also consider each complaint as an opportunity to improve their services by following these simple methods.

1. Prompt Action
When they receive a complaint from a customer, they act on it as soon as possible, whether it’s a simple apology or a refund. Prompt action comforts the customer while instilling in him a sense of loyalty, then customer may once again avail of their service since they handled his issue in a timely manner.

2. Professional Response
While many tech support companies may brush off a customer’s complaints if they feel that it’s too inane. Major tech support companies take each complaint very seriously and listen to each complaint very intently, regardless of its nature. Then they respond to each customer with professionalism and politeness that we have come to expect from them.

3. Reassure the Customer
There is nothing more frustrating than the feeling that your complaint is not being taken seriously. Tech support companies deal with this by repeating the problem to the customer and giving them an assessment of how they feel the problem could be fixed as along with the time that it would take.

4. Thanking the Customer
Thanking a customer who has just filed a complaint may sound silly, but they are doing the companies a big favor by helping them improve their business. Another benefit of thanking a customer is that it helps lighten the mood.

5. Tracking Customer Complaints
Once a complaint has been filed, a major tech support companies makes sure that that specific problem never comes up again. They do this by tracking each complaint and uncovering its root cause and addressing it. Another benefit of tracking complaints is that it helps them identify a pattern, thereby, identifying and resolving potential problems before they strike a customer.

6. Customer Complaint Forms
There may be some customers who may not be pleased with the services that they have received but for some reason, they don’t wish to voice their concerns via phone calls. Instead of losing these customers, any premier tech support company will asks them to fill out complaint forms on their website and then make a phone call to these customers wherever applicable.

By following these simple steps, tech support companies can make sure that even the process of filing a complaint is a pleasant experience for the customer.